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PositivePay file Creator


Create PositivePay/Secure Check files containing lists of checks approved to pay, ready for submission to your bank. Many banks are supported directly and you can create custom files to match other banks’ specs.

Click icon for free trial:Windows 

Purchase License

Export Positive Pay files from QuickBooks to submit to your bank.

Use this addin to create Positive Pay files containing your uncleared and voided checks.

This QuickBooks addin integrates directly within QuickBooks. You access it from the Banking menu and from there quickly pick the bank account you want to export, enter the information provided by your bank, and then create the Positive Pay file.

What are Positive Pay files?

Positive Pay files contain a list of uncleared checks, commonly including check numbers, amounts, payees, and check dates.  You send the file to your Bank, usually using their website. Once received, the bank will only honor checks in your Positive Pay file. This process prevents fraud because it ensures that your bank pays the correct amount for each check you have issued and only pays checks you have issued. Many banks support a type of Positive Pay file, which is different per bank.

Supported banks

Currently the PositivePay file Creator supports the following banks and two custom file types:

  • Custom CSV  – CSV file formats you can define & save
  • Custom TXT  – Fixed width file formats you can define & save
  • Allegiance Bank – TX  NEW!
  • American Bank – MD
  • American National Bank – Omaha
  • Anchor Bank of Minnesota – CSV
  • Bank of America – Cash Pro CSV, Cash Pro Online CSV, DRS Platform, and SMS Platform formats
  • BMO Harris Bank
  • Branch Banking & Trust Company – CSV and Fixed formats
  • Capital One Bank – with & without payee names trailer record
  • Chase –  CSV
  • CIBC – Fixed Width NEW!
  • Citibank – CitiDirect SDR, CitiDirect NA, and Standard formats
  • City National Bank – Fixed Input and Fixed Input with Payee 50 formats
  • CNL Bank 
  • CoBANK – Standard and MICASH
  • Colorado Business Bank
  • Comerica Bank
  • Compass Bank – CSVNEW!
  • Coastal Bank and Trust (Synovus Bank) – MICASH
  • Citizens Bank – MI/OH/WI
  • Eastern Bank
  • Fifth Third Bank – Standard and CSV formats
  • First American Bank – Illinois
  • First Citizens Bank – Fixed Field
  • First Midwest Bank – Payee and Traditional formats
  • First Midwest Bank of Illinois – Payee and Payee M Revised formats
  • Frost Bank  Updated!
  • Founders Bank & Trust – MI
  • Great Southern Bank – MO NEW!
  • Hampshire First Bank
  • Harris Nesbitt – Issued & Voided Checks
  • Huntington Bank – CSV NEW!
  • Jonah Bank of Wyoming
  • JP Morgan  – PWS Delimited/CSV
  • KeyBank
  • MB Financial
  • NexBank – TX
  • Pinacle Bank (PNC) – CSV
  • PNC Bank of Illinois
  • PNC Bank – Fixed Length
  • Provident Bank NEW!
  • RBS Citizens Bank
  • Regions Bank
  • Royal Bank of Canada
  • Scotiabank – The Bank of Nova Scotia
  • Signature Bank
  • SunTrust Bank
  • TD Bank US and Canada
  • Tompkins Trust Company
  • Union Bank – No Payee Data, With Payee Data, Tab file, and CSV file formats
  • US Bank
  • Venture Bank
  • Wachovia Bank
  • Webster Bank – NY
  • Wells Fargo – ASCII, ARP – Standard, and ARP – CSV formats
  • Whitney Bank/Hancock Bank
  • Woodforest Bank – CSV
  • Generic Bank Format

Custom Files

You can define custom CSV and TXT file formats if your bank is not on the list.  This will work for simpler bank requirements.

Many banks that require more detail than is supported using the custom format feature. If your bank isn’t listed, please send us a request to add your bank!  We are currently adding banks on request! If your bank is not listed, please send a support request and we will probably be able to add your bank to the bank list using your bank’s file specification document.

Free Trial

Download this addin for a free trial, which allows you to try before you buy.  Click the Windows logo above to download.  You can use the trial to test the addin in your environment for a limited time.  When you purchase then use your product key to unlock the trial to the full version.