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PositivePay file Creator – QB Desktop


Create PositivePay/Secure Check files with lists of checks approved to pay ready to send to your bank. Many banks are supported.

Purchase License

Export Positive Pay and Check Print files from QuickBooks to submit to your bank.

Use this add-in to create Positive Pay files containing checks approved to pay.  Also, create “Check Print” files containing data needed for a remote service to print checks for you.

This QuickBooks add-in integrates directly within QuickBooks. Accessed from the Banking menu, you can pick your bank account, enter the bank account numbers and other information requested by your bank and then create your Positive Pay file without any additional data entry.

Once created, files are ready to send to your bank, which is usually done through the bank’s website.

Free Trial

Download this application for a free 30-day trial. The Positive Pay creator is fully functional during the trial, which allows you to try before you buy. You can use the trial to test the add-in in your environment. When you purchase then use your product key to unlock the trial to the full version.

What are Check print files?

Check Print files contain checks you’ve created in QuickBooks and wish to send to your bank or check printing service to print the checks and mail them for you. They contain the information needed to print a full check including date, check number, payee, and amount.

Supported Check print File formats

  • BancFirst – Integrated Payables
  • Chase – PWS Check Print – Quick CSV
  • JP Morgan Access Checks – Check Print

What are Positive Pay files?

Positive Pay files contain a list of checks, commonly including check numbers, amounts, payees, and check dates. You send the file to your bank, usually using their website. Once received, the bank will only honor checks in your Positive Pay file. This process prevents fraud by insuring that your bank pays only pays checks you have issued and for the correct amount.  Many banks support Positive Pay files for business accounts and they require many different file formats.

Supported positive pay bank file formats

  • Custom File formats – Define & save custom CSV (comma separated) and TXT (fixed width) files
  • Allegiance Bank – TX
  • Amegy Bank of Texas
  • Amerant Bank
  • American Bank – MD
  • American National Bank – Omaha
  • Anchor Bank of Minnesota – CSV
  • BancFirst – Easy Check! 
  • BancFirst – Positive Pay
  • Bank of America – Cash Pro CSV, Cash Pro Online CSV, DRS Platform, and SMS Platform formats
  • Bank of America – Cash Pro CSV 2 – New Sept ’20!
  • Bank of America – Cash Pro CSV IMPACS
  • Bank of the West
  • Bank United
  • BB&T Cash Manager – CSV – New Sept ’20!
  • BBVA Bank – CSV
  • Bennington State Bank
  • BMO Canada – DCH
  • MO Harris Bank
  • Branch Banking & Trust Company – CSV and Fixed formats
  • California Bank of Commerce
  • California Bank Trust 
  • Capital One Bank – fixed pitch
  • Capital One Bank – Payee – fixed pitch
  • Capital One Bank – Payee – CSV – New July ’21!
  • with & without payee names trailer record
  • Centennial Bank (My100Bank) 
  • Chase – ARP Standard
  • Chase – CSV
  • CIBC – Fixed Width
  • Citibank – CitiDirect SDR, CitiDirect NA
  • Citibank – Standard Positive Pay – CSV
  • Citibank – Standard Positive Pay – fixed pitch
  • Citizen Union Bank
  • Citizens Bank – MI/OH/WI
  • Citizens Bank – RI – Payee Positive Pay
  • City National Bank – CSV with Payee 50
  • City National Bank – CSV with Payee 140
  • City National Bank – Fixed Input and Fixed Input with Payee 50 formats
  • CNB Bank & Trust 
  • CNL Bank 
  • CoBANK – Standard and MICASH
  • Colorado Business Bank
  • Columbia State Bank – CSV – New Jul ’21!
  • Comerica Bank
  • Coastal Bank and Trust (Synovus Bank) – MICASH
  • Dollar Bank – TXT
  • Eastern Bank
  • EH Private Bank – New Sep ’21!
  • Fifth Third Bank – Standard and CSV formats
  • First American Bank – Illinois
  • First Bank of Highland Park
  • First Citizens Bank – Fixed Field
  • First Horizon Bank 
  • First Midwest Bank – Payee and Traditional formats
  • First Midwest Bank of Illinois – Payee and Payee M Revised formats
  • First National Bank of Long Island – New Nov ’20!
  • First Northern Bank – New Feb ’21!
  • First Republic Bank – CSV
  • First Security Bank
  • First Trust Bank – CSV
  • Frost Bank
  • Founders Bank & Trust – MI
  • Fulton Bank 
  • Great Southern Bank – MO
  • Hampshire First Bank
  • Harris Nesbitt – Issued & Voided Checks
  • Heartland Bank 
  • Heritage Bank Northwest – CSV
  • HSBC
  • Huntington Bank – CSV
  • Iberia Bank 
  • Jonah Bank of Wyoming
  • JP Morgan Access – Check Print
  • JP Morgan Access – PWS Delimited CSV
  • JP Morgan – Pay Connexion
  • KeyBank
  • MB Financial
  • MB Financial – Web Express – CSV
  • Mercantil Bank
  • Minnesota Bank & Trust – MICASH
  • M&T Bank – CSV (legacy format)
  • M&T Bank – Web InfoPLU$ CSV – New Sept ’20!
  • NexBank – TX
  • Northern Trust
  • Pinacle Bank (PNC) – CSV (legacy)
  • Pinacle Bank – CSV
  • NC Bank of Illinois
  • PNC Bank – Fixed Length
  • Professional Bank Florida – CSV – New Aug ’21!
  • rovident Bank
  • RBS Citizens Bank
  • Regions Bank
  • Royal Bank of Canada
  • Scotiabank – The Bank of Nova Scotia
  • Signature Bank – Payee CSV
  • Signature Bank – TXT
  • South State Bank – Payee Verification – New Sept ’20!
  • Suncrest Bank
  • SunTrust Bank
  • TD Bank US and Canada
  • Tompkins Trust Company
  • TowneBank – CSV – New Nov’20!
  • Umpqua Bank
  • Union Bank – No Payee Data, With Payee Data, Tab file, and CSV file formats
  • United Bank – CT & MA – CSV
  • US Bank
  • Venture Bank
  • Wachovia Bank
  • Washington Federal – WAFD 
  • Webster Bank – NY
  • Wells Fargo – ASCII, ARP – Standard, and ARP – CSV formats
  • Whitney Bank/Hancock Bank
  • Woodforest Bank – CSV
  • Zions Bank – CSV

Custom Files

You can define custom CSV and TXT file formats if your bank is not on the list.  This works well for simpler bank requirements.

Many banks that require more detail than is supported using the custom format feature. If your bank isn’t listed, please send us a request to add your bank!  We are currently adding banks on request! If your bank is not listed, please send a support request and we will probably be able to add your bank to the bank list using your bank’s file specification document.



Release Notes

3.23: Add EH Private Bank. Update the review file layout.

3.22: Updating logging code to prevent the log from becoming too large. Now reset each session. Resolved an error that stated an “invalid parameter” when connecting to QuickBooks.

3.21: Add Professional Bank Florida – CSV.

3.20: Add Columbia State Bank – CSV.

3.19: Add Capital One Bank – Payee – CSV.  User interface layout and messaging changes.

3.18:  Add M&T Bank – Web InfoPLU$ CSV.  Rename M&T Bank – CSV file format M&T Bank – CSV (legacy format).

3.17: Update the names for JP Morgan and Chase file formats.  Correct the JP Morgan Access – PWS Delimited CSV format to include an additional but  unused field.

3.16: Add First Northern Bank.

3.15: Add bank account number to BancFirst – Integrated Payables bank file.

3.14: Fix issue that caused the message that asks to update larger vendor lists to not appear.

3.12: Add First National Bank of Long Island.  Update Documentation to include newer features. Clean up dialog windows for ease of use. Add ability to select multiple checks in the saved history for deletion.

3.11: Add event logging option to help with connectivity issues.

3.10: Improve messaging at the end of creating a positive pay file. Attempt handling rare “error 55” case that can happen when launching.

3.08: Add TowneBank – CSV file format. Update the review file contents to include more information about the positive pay file including file name, bank format selected, and the number of checks included in the positive pay file.

3.07: Add BB&T Cash Manager – CSV file format.

3.06: Add South State Bank – Payee Verification file format.

3.05: Add Bank of America – Cash Pro CSV 2, which is almost identical to the Bank of America – Cash Pro CSV format, but without the routing number.

3.04: Add City National Bank – CSV with Payee 140.

3.03: Add First Horizon Bank.

3.02: Update the Backup menu items.

3.01: Add Citizens Bank – RI – Payee Positive Pay and Iberia Bank.

2.99: When using the BancFirst – Integrated Payables, Chase – PWS Check Print – Quick CSV, and JP Morgan Access Checks – Check Print formats, ensure that that a  look-back days number is always entered.

2.98: Add comment with payment type to the BancFirst – Integrated Payables layout.  Fix bug introduced in prior release where the review file overrode the main output file.

2.97: Add error messages for cases where the positive pay output file can’t be replaced or created  – such as when the existing file is in use or the file name or path is not valid.

2.96: Add Washington Federal – WAFD.

2.95: New option to include checks that have alpha-numeric characters in addition to numbers, like “AA 1001” or similar. (Only the number part of the check number is sent to the bank.)

2.94: Add typically-allowable punctuation characters to payee names for Fulton Bank.

2.93: Fix the Amegy and FifthThird bank file formats to include cents in the dollar amounts.

2.92: Migrate the Compass bank selection to BBVA Bank and update the file details to match current documentation.

2.91: Update to product key handling.

2.90: Add Amegy Bank of Texas.

2.89: Update JP Morgan – PWS Delimited/CSV file format to remove an unused column.  Turn the “Days before From date to get paid bill details” field back on for the Chase – PWS Check Print – Quick CSV and the JP Morgan Access Checks – Check Print file formats.

2.88: Added Amerant Bank.  Added warning text to success message to not open the bank file in Excel because Excel will reformat it.

2.87: Change Chase – CSV date format back to MMDDYY from MMDDYYYY.

2.86: Add Minnesota Bank & Trust – MICASH to bank list.

2.85: Add  Heartland Bank.

2.84: Add BancFirst – Easy Check! file format.

2.83: Update to messaging when entering a key for a different product. Now include the product that the key is actually for in the error messages.

2.82: Add Fulton Bank file format.

2.81: Revise Centennial Bank (My100Bank) to include “$” in amount field.

2.80: Add Centennial Bank (My100Bank) to bank list.

2.79: Add JP Morgan Access Checks – Check Print format to bank list.

2.78: Replace high-end Ascii characters with US-standard characters for Chase bank formats.

2.77: Add California Bank of Commerce.

2.76: Change Chase –  CSV date format from MMDDYY to MMDDYYYY.

2.75: Add Dollar Bank – TXT file format.

2.74: Add Umpqua Bank file format.

2.73: Add California Bank Trust file format.

2.72: Remove column headers from CNB Bank & Trust file format.

2.71: Add column headers to CNB Bank & Trust file format.

2.70: Add CNB Bank & Trust.

2.69: Add First Bank of Highland Park.  When changing banks, now auto-set the file name extension to either .txt or .csv depending on the file type.

2.68: Add First Security Bank.

2.67: Add Citizen Union Bank.

2.66: Add BancFirst – Integrated Payables and BancFirst – Positive Pay file formats.

2.65: Add JP Morgan Chase Pay Connexion file type.

2.64: Add Northern Trust Bank.

2.62: Set and correctly display good through date in the About dialog for certain upgrade paths.

2.61: Revise default file naming code to be sure not to override the user-specified file extension.

2.60: Add CIBC Bank USA – MICASH

2.59: Add Signature Bank – Payee CSV.

2.58b: Resolve QuickBooks integration issues with recent QB patch releases.

2.58: Alter Bennington State Bank output file to correct Void check amounts.

2.57: Add Bennington State Bank.

2.56: Add option for blank columns to custom bank formats.  Add First Republic Bank.

2.54: When getting bank accounts from QB now pull all bank accounts instead of active-in-last-30-days-accounts as the latter is confusing as a default.

2.53: Add Suncrest Bank.

2.52: Add Chase – PWS Check Print – Quick CSV.

2.51: Add option to include checks from sub-accounts of the selected bank account.

2.50: Now display the Account and Routing number fields for custom bank formats only if they are used in the custom format.

2.49: Add Pinnacle Bank – CSV

2.48: Add Citibank – Standard Positive Pay – CSV.

2.46: Update vendor list update messages for clarity.

2.45: Update Great Southern bank to include the Payee field.

2.44: Add Zions Bank to the list of banks.

2.43: Add City National Bank – CSV with Payee 50 to the list of banks.

2.42: Add Bank United to list of banks.

2.41: Change to save the Skip checks included in prior exports and Bank Code settings with other settings each time you create a positive pay file.

2.40: Fix formatting for Amount field for Bank of the West file format.

2.39: Add Bank of the West to bank list.

2.38: Change About & Purchase dialog to handle more than one product key.

2.37: Add MB Financial – Web Express – CSV to bank list.

2.36: Add M&T Bank – CSV to bank list.

2.35: Add User ID field for Heritage Bank Northwest – CSV.

2.34: Add Heritage Bank Northwest – CSV to bank list.

2.33: Fix issue where no message appears in a specific case when entering an invalid product key after purchase.