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PositivePay file Creator – QB Desktop


Create PositivePay/Secure Check files containing lists of checks approved to pay, ready for submission to your bank. Many banks are supported directly and you can create custom files to match other banks’ specs.

Purchase License

Export Positive Pay files from QuickBooks to submit to your bank.

Use this add-in to create Positive Pay files listing checks approved to pay.

This QuickBooks add-in integrates directly within QuickBooks. Accessed from the Banking menu, you can pick your bank account, enter the bank account numbers and other information requested by your bank and then create your Positive Pay file without any additional data entry.

What are Positive Pay files?

Positive Pay files contain a list of checks, commonly including check numbers, amounts, payees, and check dates. You send the file to your bank, usually using their website. Once received, the bank will only honor checks in your Positive Pay file. This process prevents fraud by insuring that your bank pays only pays checks you have issued and for the correct amount.  Many banks support Positive Pay files for business accounts and they require many different file formats.

Supported banks

Currently the Positive Pay file Creator supports the following banks and two custom file types:

  • Custom File formats  – Define & save custom CSV (comma separated) and TXT (fixed width) files
  • Allegiance Bank – TX
  • American Bank – MD
  • American National Bank – Omaha
  • Anchor Bank of Minnesota – CSV
  • BancFirst – Integrated Payables – New Sept ’19!
  • BancFirst – Positive Pay – New Sept ’19!
  • Bank of America – Cash Pro CSV, Cash Pro Online CSV, DRS Platform, and SMS Platform formats
  • Bank of America – Cash Pro CSV IMPACS
  • Bank of the West
  • Bank United
  • Bennington State Bank – New May ’19!
  • BMO Canada – DCH
  • MO Harris Bank
  • Branch Banking & Trust Company – CSV and Fixed formats
  • Capital One Bank – with & without payee names trailer record
  • Chase –  CSV
  • Chase – ARP Standard
  • Chase – PWS Check Print – Quick CSV – New Apr ’19!
  • CIBC Bank USA – MICASH – New Jul ’19!
  • CIBC – Fixed Width
  • Citibank – CitiDirect SDR, CitiDirect NA
  • Citibank – Standard Positive Pay – fixed pitch
  • Citibank – Standard Positive Pay – CSV – New Mar ’19!
  • City National Bank – CSV with Payee 50
  • City National Bank – Fixed Input and Fixed Input with Payee 50 formats
  • CNL Bank 
  • CoBANK – Standard and MICASH
  • Colorado Business Bank
  • Comerica Bank
  • Compass Bank – CSV
  • Coastal Bank and Trust (Synovus Bank) – MICASH
  • Citizen Union Bank – New Mar ’19!
  • Citizens Bank – MI/OH/WI
  • Eastern Bank
  • Fifth Third Bank – Standard and CSV formats
  • First American Bank – Illinois
  • First Bank of Highland Park – New Oct ’19!
  • First Citizens Bank – Fixed Field
  • First Midwest Bank – Payee and Traditional formats
  • First Midwest Bank of Illinois – Payee and Payee M Revised formats
  • First Republic Bank – CSV – New Apr ’19!
  • First Security Bank – New Oct ’19!
  • First Trust Bank – CSV
  • Frost Bank
  • Founders Bank & Trust – MI
  • Great Southern Bank – MO
  • Hampshire First Bank
  • Harris Nesbitt – Issued & Voided Checks
  • Heritage Bank Northwest – CSV
  • HSBC
  • Huntington Bank – CSV
  • Jonah Bank of Wyoming
  • JP Morgan  – PWS Delimited/CSV
  • JP Morgan Chase Pay Connexion – New Aug ’19!
  • KeyBank
  • MB Financial
  • MB Financial – Web Express – CSV
  • Mercantil Bank
  • M&T Bank – CSV
  • NexBank – TX
  • Northern Trust – New Aug ’19!
  • Pinacle Bank (PNC) – CSV (legacy)
  • Pinacle Bank – CSV – New Mar ’19!
  • NC Bank of Illinois
  • PNC Bank – Fixed Length
  • Provident Bank
  • RBS Citizens Bank
  • Regions Bank
  • Royal Bank of Canada
  • Scotiabank – The Bank of Nova Scotia
  • Signature Bank – Payee CSV – New Jun ’19!
  • Signature Bank – TXT
  • Suncrest Bank – New Apr ’19!
  • SunTrust Bank
  • TD Bank US and Canada
  • Tompkins Trust Company
  • Union Bank – No Payee Data, With Payee Data, Tab file, and CSV file formats
  • United Bank – CT & MA – CSV
  • US Bank
  • Venture Bank
  • Wachovia Bank
  • Webster Bank – NY
  • Wells Fargo – ASCII, ARP – Standard, and ARP – CSV formats
  • Whitney Bank/Hancock Bank
  • Woodforest Bank – CSV
  • Zions Bank – CSV

Custom Files

You can define custom CSV and TXT file formats if your bank is not on the list.  This will work for simpler bank requirements.

Many banks that require more detail than is supported using the custom format feature. If your bank isn’t listed, please send us a request to add your bank!  We are currently adding banks on request! If your bank is not listed, please send a support request and we will probably be able to add your bank to the bank list using your bank’s file specification document.

Free Trial

Download this addin for a free trial, which allows you to try before you buy. You can use the trial to test the addin in your environment for a limited time.  When you purchase then use your product key to unlock the trial to the full version.


Release Notes

2.69: Add First Bank of Highland Park.  When changing banks, now auto-set the file name extension to either .txt or .csv depending on the file type.

2.68: Add First Security Bank.

2.67: Add Citizen Union Bank.

2.66: Add BancFirst – Integrated Payables and BancFirst – Positive Pay file formats.

2.65: Add JP Morgan Chase Pay Connexion file type.

2.64: Add Northern Trust Bank.

2.62: Set and correctly display good through date in the About dialog for certain upgrade paths.

2.61: Revises default file naming code to be sure not to override the user-specified file extension.

2.60: Add CIBC Bank USA – MICASH

2.59: Add Signature Bank – Payee CSV.

2.58b: Resolve QuickBooks integration issues with recent QB patch releases.

2.58: Alter Bennington State Bank output file to correct Void check amounts.

2.57: Add Bennington State Bank.

2.56: Add option for blank columns to custom bank formats.  Add First Republic Bank.

2.54: When getting bank accounts from QB now pull all bank accounts instead of active-in-last-30-days-accounts as the latter is confusing as a default.

2.53: Add Suncrest Bank.

2.52: Add Chase – PWS Check Print – Quick CSV.

2.51: Add option to include checks from sub-accounts of the selected bank account.

2.50: Now display the Account and Routing number fields for custom bank formats only if they are used in the custom format.

2.49: Add Pinnacle Bank – CSV

2.48: Add Citibank – Standard Positive Pay – CSV.

2.46: Update vendor list update messages for clarity.

2.45: Update Great Southern bank to include the Payee field.

2.44: Add Zions Bank to the list of banks.

2.43: Add City National Bank – CSV with Payee 50 to the list of banks.

2.42: Add Bank United to list of banks.

2.41: Change to save the Skip checks included in prior exports and Bank Code settings with other settings each time you create a positive pay file.

2.40: Fix formatting for Amount field for Bank of the West file format.

2.39: Add Bank of the West to bank list.

2.38: Change About & Purchase dialog to handle more than one product key.

2.37: Add MB Financial – Web Express – CSV to bank list.

2.36: Add M&T Bank – CSV to bank list.

2.35: Add User ID field for Heritage Bank Northwest – CSV.

2.34: Add Heritage Bank Northwest – CSV to bank list.

2.33: Fix issue where no message appears in a specific case when entering an invalid product key after purchase.