Use this add-in to create Positive Pay files listing checks approved to pay.
This QuickBooks add-in integrates directly within QuickBooks. Accessed from the Banking menu, you can pick your bank account, enter the bank account numbers and other information requested by your bank and then create your Positive Pay file without any additional data entry.
Positive Pay files contain a list of checks, commonly including check numbers, amounts, payees, and check dates. You send the file to your bank, usually using their website. Once received, the bank will only honor checks in your Positive Pay file. This process prevents fraud by insuring that your bank pays only pays checks you have issued and for the correct amount. Many banks support Positive Pay files for business accounts and they require many different file formats.
Currently the Positive Pay file Creator supports the following banks and two custom file types:
You can define custom CSV and TXT file formats if your bank is not on the list. This will work for simpler bank requirements.
Many banks that require more detail than is supported using the custom format feature. If your bank isn’t listed, please send us a request to add your bank! We are currently adding banks on request! If your bank is not listed, please send a support request and we will probably be able to add your bank to the bank list using your bank’s file specification document.
Download this addin for a free trial, which allows you to try before you buy. You can use the trial to test the addin in your environment for a limited time. When you purchase then use your product key to unlock the trial to the full version.
2.69: Add First Bank of Highland Park. When changing banks, now auto-set the file name extension to either .txt or .csv depending on the file type.
2.68: Add First Security Bank.
2.67: Add Citizen Union Bank.
2.66: Add BancFirst – Integrated Payables and BancFirst – Positive Pay file formats.
2.65: Add JP Morgan Chase Pay Connexion file type.
2.64: Add Northern Trust Bank.
2.62: Set and correctly display good through date in the About dialog for certain upgrade paths.
2.61: Revises default file naming code to be sure not to override the user-specified file extension.
2.60: Add CIBC Bank USA – MICASH
2.59: Add Signature Bank – Payee CSV.
2.58b: Resolve QuickBooks integration issues with recent QB patch releases.
2.58: Alter Bennington State Bank output file to correct Void check amounts.
2.57: Add Bennington State Bank.
2.56: Add option for blank columns to custom bank formats. Add First Republic Bank.
2.54: When getting bank accounts from QB now pull all bank accounts instead of active-in-last-30-days-accounts as the latter is confusing as a default.
2.53: Add Suncrest Bank.
2.52: Add Chase – PWS Check Print – Quick CSV.
2.51: Add option to include checks from sub-accounts of the selected bank account.
2.50: Now display the Account and Routing number fields for custom bank formats only if they are used in the custom format.
2.49: Add Pinnacle Bank – CSV
2.48: Add Citibank – Standard Positive Pay – CSV.
2.46: Update vendor list update messages for clarity.
2.45: Update Great Southern bank to include the Payee field.
2.44: Add Zions Bank to the list of banks.
2.43: Add City National Bank – CSV with Payee 50 to the list of banks.
2.42: Add Bank United to list of banks.
2.41: Change to save the Skip checks included in prior exports and Bank Code settings with other settings each time you create a positive pay file.
2.40: Fix formatting for Amount field for Bank of the West file format.
2.39: Add Bank of the West to bank list.
2.38: Change About & Purchase dialog to handle more than one product key.
2.37: Add MB Financial – Web Express – CSV to bank list.
2.36: Add M&T Bank – CSV to bank list.
2.35: Add User ID field for Heritage Bank Northwest – CSV.
2.34: Add Heritage Bank Northwest – CSV to bank list.
2.33: Fix issue where no message appears in a specific case when entering an invalid product key after purchase.