Skip to content

PositivePay file Creator – QB Desktop


Create PositivePay/Secure Check files containing lists of checks approved to pay, ready for submission to your bank. Many banks are supported directly and you can create custom files to match other banks’ specs.

Purchase License

Export Positive Pay files from QuickBooks to submit to your bank.

Use this add-in to create Positive Pay files listing checks approved to pay.

This QuickBooks add-in integrates directly within QuickBooks. Accessed from the Banking menu, you can pick your bank account, enter the bank account numbers and other information requested by your bank and then create your Positive Pay file without any additional data entry.

What are Positive Pay files?

Positive Pay files contain a list of checks, commonly including check numbers, amounts, payees, and check dates. You send the file to your bank, usually using their website. Once received, the bank will only honor checks in your Positive Pay file. This process prevents fraud by insuring that your bank pays only pays checks you have issued and for the correct amount.  Many banks support Positive Pay files for business accounts and they require many different file formats.

Supported banks

Currently the Positive Pay file Creator supports the following banks and two custom file types:

  • Custom File formats  – Define & save custom CSV (comma separated) and TXT (fixed width) files
  • Allegiance Bank – TX
  • American Bank – MD
  • American National Bank – Omaha
  • Anchor Bank of Minnesota – CSV
  • BancFirst – Integrated Payables – New Sept ’19!
  • BancFirst – Positive Pay – New Sept ’19!
  • Bank of America – Cash Pro CSV, Cash Pro Online CSV, DRS Platform, and SMS Platform formats
  • Bank of America – Cash Pro CSV IMPACS
  • Bank of the West
  • Bank United
  • Bennington State Bank – New May ’19!
  • BMO Canada – DCH
  • MO Harris Bank
  • Branch Banking & Trust Company – CSV and Fixed formats
  • California Bank of Commerce – New Feb ’20!
  • California Bank Trust – New Jan ’20!
  • Capital One Bank – with & without payee names trailer record
  • Centennial Bank (My100Bank) – New Mar ’20!
  • Chase –  CSV
  • Chase – ARP Standard
  • Chase – PWS Check Print – Quick CSV
  • CIBC Bank USA – MICASH – New Jul ’19!
  • CIBC – Fixed Width
  • Citibank – CitiDirect SDR, CitiDirect NA
  • Citibank – Standard Positive Pay – fixed pitch
  • Citibank – Standard Positive Pay – CSV
  • City National Bank – CSV with Payee 50
  • City National Bank – Fixed Input and Fixed Input with Payee 50 formats
  • CNB Bank & Trust – New Oct ’19!
  • CNL Bank 
  • CoBANK – Standard and MICASH
  • Colorado Business Bank
  • Comerica Bank
  • Compass Bank – CSV
  • Coastal Bank and Trust (Synovus Bank) – MICASH
  • Citizen Union Bank
  • Citizens Bank – MI/OH/WI
  • Dollar Bank – TXT – New Feb ’20!
  • Eastern Bank
  • Fifth Third Bank – Standard and CSV formats
  • First American Bank – Illinois
  • First Bank of Highland Park – New Oct ’19!
  • First Citizens Bank – Fixed Field
  • First Midwest Bank – Payee and Traditional formats
  • First Midwest Bank of Illinois – Payee and Payee M Revised formats
  • First Republic Bank – CSV
  • First Security Bank – New Oct ’19!
  • First Trust Bank – CSV
  • Frost Bank
  • Founders Bank & Trust – MI
  • Fulton Bank – New Mar ’20!
  • Great Southern Bank – MO
  • Hampshire First Bank
  • Harris Nesbitt – Issued & Voided Checks
  • Heritage Bank Northwest – CSV
  • HSBC
  • Huntington Bank – CSV
  • Jonah Bank of Wyoming
  • JP Morgan  – PWS Delimited/CSV
  • JP Morgan Access Checks – Check Print – New Feb ’20!
  • JP Morgan Chase Pay Connexion – New Aug ’19!
  • KeyBank
  • MB Financial
  • MB Financial – Web Express – CSV
  • Mercantil Bank
  • M&T Bank – CSV
  • NexBank – TX
  • Northern Trust – New Aug ’19!
  • Pinacle Bank (PNC) – CSV (legacy)
  • Pinacle Bank – CSV
  • NC Bank of Illinois
  • PNC Bank – Fixed Length
  • Provident Bank
  • RBS Citizens Bank
  • Regions Bank
  • Royal Bank of Canada
  • Scotiabank – The Bank of Nova Scotia
  • Signature Bank – Payee CSV – New Jun ’19!
  • Signature Bank – TXT
  • Suncrest Bank
  • SunTrust Bank
  • TD Bank US and Canada
  • Tompkins Trust Company
  • Umpqua Bank – New Feb ’20!
  • Union Bank – No Payee Data, With Payee Data, Tab file, and CSV file formats
  • United Bank – CT & MA – CSV
  • US Bank
  • Venture Bank
  • Wachovia Bank
  • Webster Bank – NY
  • Wells Fargo – ASCII, ARP – Standard, and ARP – CSV formats
  • Whitney Bank/Hancock Bank
  • Woodforest Bank – CSV
  • Zions Bank – CSV

Custom Files

You can define custom CSV and TXT file formats if your bank is not on the list.  This will work for simpler bank requirements.

Many banks that require more detail than is supported using the custom format feature. If your bank isn’t listed, please send us a request to add your bank!  We are currently adding banks on request! If your bank is not listed, please send a support request and we will probably be able to add your bank to the bank list using your bank’s file specification document.

Free Trial

Download this addin for a free trial, which allows you to try before you buy. You can use the trial to test the addin in your environment for a limited time.  When you purchase then use your product key to unlock the trial to the full version.


Release Notes

2.82: Add Fulton Bank file format.

2.81: Revise Centennial Bank (My100Bank) to include “$” in amount field.

2.80: Add Centennial Bank (My100Bank) to bank list.

2.79: Add JP Morgan Access Checks – Check Print format to bank list.

2.78: Replace high-end Ascii characters with US-standard characters for Chase bank formats.

2.77: Add California Bank of Commerce.

2.76: Change Chase –  CSV date format from MMDDYY to MMDDYYYY.

2.75: Add Dollar Bank – TXT file format.

2.74: Add Umpqua Bank file format.

2.73: Add California Bank Trust file format.

2.72: Remove column headers from CNB Bank & Trust file format.

2.71: Add column headers to CNB Bank & Trust file format.

2.70: Add CNB Bank & Trust.

2.69: Add First Bank of Highland Park.  When changing banks, now auto-set the file name extension to either .txt or .csv depending on the file type.

2.68: Add First Security Bank.

2.67: Add Citizen Union Bank.

2.66: Add BancFirst – Integrated Payables and BancFirst – Positive Pay file formats.

2.65: Add JP Morgan Chase Pay Connexion file type.

2.64: Add Northern Trust Bank.

2.62: Set and correctly display good through date in the About dialog for certain upgrade paths.

2.61: Revises default file naming code to be sure not to override the user-specified file extension.

2.60: Add CIBC Bank USA – MICASH

2.59: Add Signature Bank – Payee CSV.

2.58b: Resolve QuickBooks integration issues with recent QB patch releases.

2.58: Alter Bennington State Bank output file to correct Void check amounts.

2.57: Add Bennington State Bank.

2.56: Add option for blank columns to custom bank formats.  Add First Republic Bank.

2.54: When getting bank accounts from QB now pull all bank accounts instead of active-in-last-30-days-accounts as the latter is confusing as a default.

2.53: Add Suncrest Bank.

2.52: Add Chase – PWS Check Print – Quick CSV.

2.51: Add option to include checks from sub-accounts of the selected bank account.

2.50: Now display the Account and Routing number fields for custom bank formats only if they are used in the custom format.

2.49: Add Pinnacle Bank – CSV

2.48: Add Citibank – Standard Positive Pay – CSV.

2.46: Update vendor list update messages for clarity.

2.45: Update Great Southern bank to include the Payee field.

2.44: Add Zions Bank to the list of banks.

2.43: Add City National Bank – CSV with Payee 50 to the list of banks.

2.42: Add Bank United to list of banks.

2.41: Change to save the Skip checks included in prior exports and Bank Code settings with other settings each time you create a positive pay file.

2.40: Fix formatting for Amount field for Bank of the West file format.

2.39: Add Bank of the West to bank list.

2.38: Change About & Purchase dialog to handle more than one product key.

2.37: Add MB Financial – Web Express – CSV to bank list.

2.36: Add M&T Bank – CSV to bank list.

2.35: Add User ID field for Heritage Bank Northwest – CSV.

2.34: Add Heritage Bank Northwest – CSV to bank list.

2.33: Fix issue where no message appears in a specific case when entering an invalid product key after purchase.