Use this add-in to create Positive Pay files containing checks approved to pay. Also, create “Check Print” files containing data needed for a remote service to print checks for you.
This QuickBooks add-in integrates directly within QuickBooks. Accessed from the Banking menu, you can pick your bank account, enter the bank account numbers and other information requested by your bank and then create your Positive Pay file without any additional data entry.
Once created, files are ready to send to your bank, which is usually done through the bank’s website.
Download this application for a free 30-day trial. The Positive Pay creator is fully functional during the trial, which allows you to try before you buy. You can use the trial to test it in your environment. After you purchase, use the product key we’ll issue to unlock the trial to the full version.
Check Print files contain records of checks you’ve created in QuickBooks to send to your bank or check printing service to print the checks and mail them for you. They contain the information needed to print a full check including date, check number, payee, and amount.
Positive Pay files contain a list of checks, commonly including check numbers, amounts, payees, and check dates. You send the file to your bank, usually using their website. Once received, the bank will only honor checks in your Positive Pay file. This process prevents fraud by insuring that your bank pays only pays checks you have issued and for the correct amount. Many banks support Positive Pay files for business accounts and they require many different file formats.
You can define custom CSV and TXT file formats if your bank is not on the list. This works well for simpler bank requirements.
However, many banks require more detail than is supported using the custom file feature. If this is the case with your bank, we made be able to add it to the list of banks for you. If your bank is not on the list of banks, please send a support request to let us know. We can likely add your bank to the PositivePay tool using your bank’s file specification / requirements document.
Review changes – most recent builds first
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3.45: Add Truist Bank format.
3.44: Add First Citizens Bank – CSV file format.
3.43: For Canadian banks, work around issue where QuickBooks Canada will not return Payroll Liability Checks/Cheques when requesting all checks. Banks recognized as Canadian are: BMO Canada – DCH, Royal Bank of Canada, TD Bank Canada CFP – 80 Byte, Bank of America – ARP/Payee Positive Pay Canada, Scotiabank – The Bank of Nova Scotia, and CIBC – Fixed Width.
3.42: Work around the rare case where, when there are hundreds of bank sub-accounts and the option to include sub-accounts is selected, QuickBooks fails to filter for only those accounts and returns all checks for the period from all bank accounts.
3.41: Add Liberty Bank. Usability improvements: 1) Don’t allow the positive pay output file to be named ‘Positive Pay Summary Review.csv’ as that’s also the name of the review file, which will then trounce the actual positive pay file! 2) If all found checks were omitted for various reasons, add explicit note to the review file that says that. 3) Minor formatting improvements for the review file.
3.39: Add Commerce Bank file format. Updates to behavior and to clarify messaging when adding product keys. Smarter handling for settings backup file when creating and restoring settings to help with transition to a new computer.
3.38: Revise Westamerica Bank – CSV file format based on updated bank spec document.
3.37: Revise BMO Canada – DCH file format based on new documentation.
3.36: Update Regions Bank to to include up to 80 characters for the payee name. Fix company name display in the case where it includes an “&”.
3.34: Add Bank of Greene County.
3.33: Improved output filename and location handling including better defaults. When importing settings from another computer, update the output file location if it doesn’t exist on the current computer. Improved messaging for cases where the output path is not found. For new users, add prompt to read instructions, with access points. Rename Help menu to Help & Support, which now has three choices: When picking the new Support Request option, prefill the support form with local information. When picking the new Check for Updates option, bring users here!
3.32: Add Westamerica Bank – CSV. For the JP Morgan Access – Check Print and BancFirst – Integrated Payables files, improve reliability of the vendor ID value – especially for new vendors when the vendor list is not synced. For the BB&T Cash Manager – CSV file format, now correctly set the check number, which had been omitted in an earlier build. Fix key list formatting on the About & Purchase window so fields align.
3.31: Add OceanFirst bank. Improve main window layout. Add name of QuickBooks company main window. Add support for multiple companies. Settings are now saved per company per bank account.
3.29: Add Bank of America – ARP/Payee Positive Pay and Bank of America – ARP/Payee Positive Pay Canada file formats. Improved error messaging if unable to open the documentation. Improved detection of running QuickBooks version.
3.28: New setting to update the saved vendor list – or not – without being prompted. Update to the JP Morgan Access – Check Print bank file to include both bills and bill credits on the check detail records.
3.27: Update file format for First Citizens Bank. Minor interface improvements.
3.26: Add support for QuickBooks 2022 and Enterprise 22.0.
3.25: Add Investors Bank. Add ability to include or exclude voided checks when creating a custom file format.
3.23: Add EH Private Bank. Update the review file layout.
3.22: Updating logging code to prevent the log from becoming too large. Now reset each session. Resolved an error that stated an “invalid parameter” when connecting to QuickBooks.
3.21: Add Professional Bank Florida – CSV.
3.20: Add Columbia State Bank – CSV.
3.19: Add Capital One Bank – Payee – CSV. User interface layout and messaging changes.
3.18: Add M&T Bank – Web InfoPLU$ CSV. Rename M&T Bank – CSV file format M&T Bank – CSV (legacy format).
3.17: Update the names for JP Morgan and Chase file formats. Correct the JP Morgan Access – PWS Delimited CSV format to include an additional but unused field.
3.16: Add First Northern Bank.
3.15: Add bank account number to BancFirst – Integrated Payables bank file.
3.14: Fix issue that caused the message that asks to update larger vendor lists to not appear.
3.12: Add First National Bank of Long Island. Update Documentation to include newer features. Clean up dialog windows for ease of use. Add ability to select multiple checks in the saved history for deletion.
3.11: Add event logging option to help with connectivity issues.
3.10: Improve messaging at the end of creating a positive pay file. Attempt handling rare “error 55” case that can happen when launching.
3.08: Add TowneBank – CSV file format. Update the review file contents to include more information about the positive pay file including file name, bank format selected, and the number of checks included in the positive pay file.
3.07: Add BB&T Cash Manager – CSV file format.
3.06: Add South State Bank – Payee Verification file format.
3.05: Add Bank of America – Cash Pro CSV 2, which is almost identical to the Bank of America – Cash Pro CSV format, but without the routing number.
3.04: Add City National Bank – CSV with Payee 140.
3.03: Add First Horizon Bank.
3.02: Update the Backup menu items.
3.01: Add Citizens Bank – RI – Payee Positive Pay and Iberia Bank.
2.99: When using the BancFirst – Integrated Payables, Chase – PWS Check Print – Quick CSV, and JP Morgan Access Checks – Check Print formats, ensure that that a look-back days number is always entered.
2.98: Add comment with payment type to the BancFirst – Integrated Payables layout. Fix bug introduced in prior release where the review file overrode the main output file.
2.97: Add error messages for cases where the positive pay output file can’t be replaced or created – such as when the existing file is in use or the file name or path is not valid.
2.96: Add Washington Federal – WAFD.
2.95: New option to include checks that have alpha-numeric characters in addition to numbers, like “AA 1001” or similar. (Only the number part of the check number is sent to the bank.)
2.94: Add typically-allowable punctuation characters to payee names for Fulton Bank.
2.93: Fix the Amegy and FifthThird bank file formats to include cents in the dollar amounts.
2.92: Migrate the Compass bank selection to BBVA Bank and update the file details to match current documentation.
2.91: Update to product key handling.
2.90: Add Amegy Bank of Texas.
2.89: Update JP Morgan – PWS Delimited/CSV file format to remove an unused column. Turn the “Days before From date to get paid bill details” field back on for the Chase – PWS Check Print – Quick CSV and the JP Morgan Access Checks – Check Print file formats.
2.88: Added Amerant Bank. Added warning text to success message to not open the bank file in Excel because Excel will reformat it.
2.87: Change Chase – CSV date format back to MMDDYY from MMDDYYYY.
2.86: Add Minnesota Bank & Trust – MICASH to bank list.
2.85: Add Heartland Bank.
2.84: Add BancFirst – Easy Check! file format.
2.83: Update to messaging when entering a key for a different product. Now include the product that the key is actually for in the error messages.
2.82: Add Fulton Bank file format.
2.81: Revise Centennial Bank (My100Bank) to include “$” in amount field.
2.80: Add Centennial Bank (My100Bank) to bank list.
2.79: Add JP Morgan Access Checks – Check Print format to bank list.
2.78: Replace high-end Ascii characters with US-standard characters for Chase bank formats.
2.77: Add California Bank of Commerce.
2.76: Change Chase – CSV date format from MMDDYY to MMDDYYYY.
2.75: Add Dollar Bank – TXT file format.
2.74: Add Umpqua Bank file format.
2.73: Add California Bank Trust file format.
2.72: Remove column headers from CNB Bank & Trust file format.
2.71: Add column headers to CNB Bank & Trust file format.
2.70: Add CNB Bank & Trust.
2.69: Add First Bank of Highland Park. When changing banks, now auto-set the file name extension to either .txt or .csv depending on the file type.
2.68: Add First Security Bank.
2.67: Add Citizen Union Bank.
2.66: Add BancFirst – Integrated Payables and BancFirst – Positive Pay file formats.
2.65: Add JP Morgan Chase Pay Connexion file type.
2.64: Add Northern Trust Bank.
2.62: Set and correctly display good through date in the About dialog for certain upgrade paths.
2.61: Revise default file naming code to be sure not to override the user-specified file extension.
2.60: Add CIBC Bank USA – MICASH
2.59: Add Signature Bank – Payee CSV.
2.58b: Resolve QuickBooks integration issues with recent QB patch releases.
2.58: Alter Bennington State Bank output file to correct Void check amounts.
2.57: Add Bennington State Bank.
2.56: Add option for blank columns to custom bank formats. Add First Republic Bank.
2.54: When getting bank accounts from QB now pull all bank accounts instead of active-in-last-30-days-accounts as the latter is confusing as a default.
2.53: Add Suncrest Bank.
2.52: Add Chase – PWS Check Print – Quick CSV.
2.51: Add option to include checks from sub-accounts of the selected bank account.
2.50: Now display the Account and Routing number fields for custom bank formats only if they are used in the custom format.
2.49: Add Pinnacle Bank – CSV
2.48: Add Citibank – Standard Positive Pay – CSV.
2.46: Update vendor list update messages for clarity.
2.45: Update Great Southern bank to include the Payee field.
2.44: Add Zions Bank to the list of banks.
2.43: Add City National Bank – CSV with Payee 50 to the list of banks.
2.42: Add Bank United to list of banks.
2.41: Change to save the Skip checks included in prior exports and Bank Code settings with other settings each time you create a positive pay file.
2.40: Fix formatting for Amount field for Bank of the West file format.
2.39: Add Bank of the West to bank list.
2.38: Change About & Purchase dialog to handle more than one product key.
2.37: Add MB Financial – Web Express – CSV to bank list.
2.36: Add M&T Bank – CSV to bank list.
2.35: Add User ID field for Heritage Bank Northwest – CSV.
2.34: Add Heritage Bank Northwest – CSV to bank list.
2.33: Fix issue where no message appears in a specific case when entering an invalid product key after purchase.