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Donor Statements


Create donor thank-you statements ready to print and mail, based on your QuickBooks data, without any additional data entry. Statements designed to fit into #10 windowed envelopes with no mailing labels required. Statements can also be emailed when used with the XL Email Manager.

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Create detailed donor statements

Create donor statements directly from your QuickBooks data. No need to reenter any data.

How it works

This add-in uses QuickBooks donation data to automatically  create donor statements in batches.

Use it to create donor statements ready to mail or email!  The email feature uses our BRC XL Email Manager to send email when it is installed.

If you print and mail statements, you can use #10 windowed envelopes with no need to create address labels. This can make issuing statements and also helps eliminate labeling mistakes.  The new visual alignment feature makes it easier to create statements that fit perfectly in your envelopes.

The Donor Statements add-in includes support for for data that has been entered in various ways in QuickBooks: You can enter donations as Invoices & Payments, Sales Receipts, Statement Charges, as Deposit line items, and even as General Journal entries. You can mix and match some or all of these transactions types, all of which can be included in your statements. There is usually no special set-up in QuickBooks. If you’ve entered your donations using your donor names, they’ll probably work with this add-in.

The Donor statements add-in also includes various options that help you customize your statement to suit your charity: You can specify your opening and closing text, include various mail-merge fields, and show and customize the details of each Donor’s giving history.  There are more options, some of which you can see in the images below.  For example, you can also select between two donation table options and choose the data columns to include.  Pledges (open Invoices) can be included in their own detail table to help recipients see both their giving history and also any outstanding commitments they have made.

Free Trial

Download this add-in for a free trial, which allows you to try before you buy.  Click the Windows logo above to download.  You can use the trial to test the product in your environment, creating a limited number of statements.  After you purchase there is no limit to the number of statements you can create.


We’ve got lots of happy customers!

BRC has made creating out donation letters quite efficient. The software is easy to use and easily adjusts to your company’s needs. Customer Support is quick to reply to any issues and walks their customer through any issue. I was very impressed with Steuart and his patience with an issue we had. He even knew QuickBooks well enough to realize that it was not a BRC issue, but a problem with QB. He told me how to fix and it worked like magic. I was easily able to finish our donor letters and move on to other projects. Thank you so much!  – Karen Fecarotta, Matthews, NC

We have used this add-in for the past 2 years to make our donor letters because QuickBooks Non-Profit does not have the capability to make donor letters which show each individual donation. Some donors ask to see the individual donations for reconciliation purposes, and we want to honor those donors. BRC has exactly what we want. It was incredibly easy to use the Donor Statements software. The directions are easy to understand and the letters are exactly what we want. Even adding our logo is easy.  Thank you BRC for making such an incredible add-in.  – Barbara –  HEED

I teach QuickBooks courses for Churches annually and always recommend your Donor Statements software. It is a major feature that Intuit has missed when meeting the needs of churches. Thank you. –   Rev. David J. MacDonald, Haddon Township, NJ