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Donor Statements


Create donor thank-you statements ready to print and mail, all based on your QuickBooks data and without any additional data entry. Statements are designed to fit into #10 windowed envelopes with no mailing labels required.

Download free trial:Windows 

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Create detailed donor statements

Create donor statements directly from your QuickBooks data. No need to reenter any data.

How it works

This product uses your QuickBooks donation data to create donor statements.

Use it to create donor statements ready to mail.  If you use #10 windowed envelopes, your address or logo and your donors address  will show in the windows so there is no need for address labels.  As a result you can eliminate mistakes and save time.

The product includes support for for data that has been entered in various ways in QuickBooks. You can enter your donations as Invoices & Payments, Sales Receipts, Statement Charges, directly as Deposit line items, and even as General Journal entries.  All of these transaction types can be included in your statements. There is usually no special set-up in QuickBooks. If you’ve entered your donations using your donor names, they’ll probably work with this tool.

The Donor statements product includes various customization options: For example, you can specify your opening and closing text, include various mail-merge fields, and show and customize the details of each Donor’s giving history .  You also select which data columns to include in your donation details table or (new!) choose a summary table layout.  Pledges (open Invoices) can also be included in their own table, so recipients can see both their giving history and also their outstanding commitment.

Free Trial

Download this addin for a free trial, which allows you to try before you buy.  Click the Windows logo above to download.  You can use the trial to test the product in your environment, creating a limited number of statements.  When you purchase you’ll use a product key to unlock the trial, and then there there is no limit to the number of statements you can create.


We’ve got lots of happy customers!

We have used this add-in for the past 2 years to make our donor letters because QuickBooks Non-Profit does not have the capability to make donor letters which show each individual donation. Some donors ask to see the individual donations for reconciliation purposes, and we want to honor those donors. BRC has exactly what we want. It was incredibly easy to use the Donor Statements software. The directions are easy to understand and the letters are exactly what we want. Even adding our logo is easy.  Thank you BRC for making such an incredible add-in.  – Barbara – Treasurer at HEED